Time Management for Teachers – Time Saving Tips, Tricks and Hacks {Part 3 of 3}

Here we are again, sharing more time management tips for teachers! This post is part 3 of a 3-part series.

Teachers are among the most time-poor people we know. Why? Because they wear so many hats, it is near impossible to fit in all the things and do them well.

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However, our hats aren’t going to change anytime soon. Moving forward, we need solutions for ways to manage our time effectively and efficiently. The ultimate aim is to keep on top of all those expectations as best you can and try and attain some sort of work-life balance.

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This is the third part of our three-part series all about Time Management strategies for teachers. Not every suggestion is going to be for you. Pick and choose what you think will work best for the type of person you are, and go from there.


Now lets’ dive into our last lot of time management suggestions…

Reassess your systems

If you find systems, processes or routines aren’t working for you, give them a makeover. Sometimes we stick with routines that aren’t serving us because we don’t know how or think it will take more to implement a new way. Investing the time in changing things, might be your secret ticket to gaining some more free time later! And, if you’re not sure where to start, hit up some colleagues and ask what they do.

Collaborate on ‘shareable’ tasks

Can you share the load with a grade partner? Another colleague? Teacher friend? Teaching isn’t a solo sport. A job shared is a job halved. Sharing the load is another way to work smarter and not harder, which gets a big tick from us.

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Observe or ask your colleagues

This one may seem a little odd, but often the best way to learn how to do things more efficiently is to observe how others tackle tasks, particularly those that have been doing it for a long time. Is there a member of your staff who is highly efficient with their time? We bet they would be more than happy to share some of their gold nuggets to help you.

Setup templates, checklists, or systems

A lot of what we do are rinse and repeat tasks. Set up systems or templates to help you tackle these tasks in a more timely manner. Again, investing some time at the beginning can help you later on. Some examples of rinse and repeat tasks are weekly homework planning, morning prep for lessons, photocopying, replying to emails, etc.

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Grab a copy of this editable checklist for FREE here.

Make sure students are accountable

The classroom is a shared space. That means everyone that works inside it needs to be held accountable for it. Delegate jobs to your students that they can assist you with. Set up routines so they know where things belong, they can set up and pack up lessons etc. This applies to younger and older students.

Mark student work as you go

Get a pen and stamp in hand and check students learning while they are working. Providing immediate feedback to students is beneficial to their learning and will save you time later. If you are lucky enough to have other people in your classroom (specialist teachers, learning support officers, teacher’s aides, parents, university students) ask them to help you.

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Click here to read our blog post all about efficient marking habits!

Record Assessment Data from Day 1

This is another tip that you will have you thanking yourself later. Take the time to record all your assessment data as you go, so when it comes to parent meetings and, in particular, report writing time, you have everything at your fingertips. We use our Teacher Assessment Book to help us keep everything together.

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Have a system for emails

Unfortunately, there is no magical way to organise your emails. Different strategies suit different people. However, that being said, we have shared the two ways we like to manage our emails here.


That brings us to the end of our three-part series on time management.

Read Part 1 and Part 2 by clicking on the links.


Hang on, before you click away… have you signed up to our FREE workshop Manage your to do lists? Click here to get instant access to our mini masterclass video, workbook and real life strategies to get on top of that to do list right away!


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Time Management for Teachers - Time Saving Tips, Tricks and Hacks {Part 3 of 3} - Rainbow Sky Creations



Before you leave us…

Are you ready to learn how to save hours in your teaching week?

What if you had more time outside of school to do the things you love?




  • Leaving school each day at a reasonable hour.
  • Feeling prepared and ready to teach each day.
  • Less stressed and more in control of your workload.
  • Having systems, templates and checklists in place to make life easier.



Discover our 8 areas of focus that will promote efficiency in all aspects of your teacher life.

Learn how to:

  • Fine tune your time management
  • Take control of your personal organisation
  • Deal with data so you can use it in a meaningful way
  • Spend less time planning
  • Organise digital teaching files
  • Gain hours back in your teaching week

What to read next:

The Secret Weapon to Surviving your First Years of Teaching

Say Goodbye to Imposter Syndrome

Dear Teacher, You are NOT ALONE



Rainbow Sky Creations

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